Activity Tracking¶
Monitoring Member Activity¶
PulseRoster provides comprehensive activity tracking to monitor member participation and ensure activity requirements are met.
Requires Standard or higher
Activity tracking (time logs, per-rank requirements, and activity warnings) is available on Standard and Professional plans.
Time Logs vs Activity Log
Member activity hours live under Time Logs in the sidebar (/c/[slug]/time-logs). The separate Activity Log item (/c/[slug]/activity) is the community audit log of system changes — not logged hours.
Logging Activity¶
Members and staff can log activity hours.
How to Log Activity¶
- Go to Time Logs and click Log Activity
- Select the Activity Type
- Enter Hours and Date
- Add optional notes
- Click Submit
Activity Types¶
| Type | Description |
|---|---|
| Patrol | Standard patrol duty |
| Training | Training sessions |
| Administrative | Paperwork, meetings |
| Event | Special events |
| Other | Miscellaneous activity |
Custom activity types can be created in Settings > Configuration.
Viewing Activity¶
Navigate to Time Logs to see all logged hours.
Available Views¶
| View | Description |
|---|---|
| Recent Activity | Latest logged hours across all members |
| Monthly Summary | Hours per member this month |
| Activity Warnings | Members not meeting requirements |
| My Activity | Your personal activity log |
Filtering Options¶
- Filter by date range
- Filter by member
- Filter by department
- Filter by activity type
Activity Requirements¶
Set requirements per rank by editing a rank under the department's Ranks tab. Each rank can set weekly and/or monthly minimums, or be marked Activity Exempt.
Configurable Requirements¶
| Requirement | Description |
|---|---|
| Hours per Week / Month | Minimum logged hours |
| Patrols per Week / Month | Minimum patrol sessions |
Tracking Compliance¶
Members not meeting requirements appear in Activity Warnings with:
- Current hours vs. required hours
- Days remaining in the period
- Projected completion status
Activity Warnings¶
The Activity Warnings view shows members who:
- Have not met minimum requirements
- Are projected to miss requirements
- Have no activity logged this period
Warning Levels¶
| Level | Description |
|---|---|
| On Track | Meeting or exceeding requirements |
| At Risk | Below requirement but time remains |
| Warning | Significantly behind requirements |
| Critical | Very unlikely to meet requirements |
Activity Warnings Page¶
Access the dedicated Activity Warnings page at Activity Warnings in the sidebar.
Features¶
| Feature | Description |
|---|---|
| Filter by Department | View warnings for specific departments |
| Progress Bars | Visual progress toward requirements |
| Days Remaining | Time left in current period |
| Projected Status | Likelihood of meeting requirements |
| Quick Actions | Contact member or view profile |
Activity Analytics¶
Go to Analytics for deeper insights.
Available Reports¶
| Report | Description |
|---|---|
| 30-day Activity Trends | Activity over time |
| Member Activity Breakdown | Individual contribution |
| Department Comparisons | Cross-department analysis |
| Certification Expiration Alerts | Upcoming expirations |
Charts and Graphs¶
- Line charts for trends over time
- Bar charts for member comparisons
- Pie charts for activity type distribution
Exporting Activity Data¶
How to Export¶
- Go to Time Logs
- Click Export
- Select date range
- Choose format (CSV or PDF)
- Download report
Export Contents¶
| Field | Description |
|---|---|
| Member | Name and ID |
| Date | Activity date |
| Type | Activity type |
| Hours | Duration logged |
| Notes | Activity notes |
| Department | Associated department |
Managing Activity Logs¶
Staff can edit or delete activity logs.
Editing a Log¶
- Find the activity entry
- Click Edit
- Modify the details
- Save changes
Deleting a Log¶
- Find the activity entry
- Click Delete
- Confirm deletion
All changes are recorded in the audit log.
LOA Exemption¶
Members on approved Leave of Absence are automatically exempt from activity requirements:
- They won't appear in activity warnings
- Their exemption period is tracked
- Normal tracking resumes when LOA ends
Best Practices¶
- Log Regularly: Encourage members to log activity promptly
- Realistic Requirements: Set achievable minimums
- Monitor Warnings: Check activity warnings weekly
- Follow Up: Contact members who are falling behind
- Review Monthly: Analyze trends at month end
Quick Reference¶
Activity URLs¶
| Page | URL |
|---|---|
| Time Logs | /c/[slug]/time-logs |
| Log Activity | /c/[slug]/time-logs/log |
| Activity Warnings | /c/[slug]/activity-warnings |
| Activity (Audit) Log | /c/[slug]/activity |
| Analytics | /c/[slug]/analytics |
Required Permissions¶
| Action | Permission |
|---|---|
| View activity | All members |
| Log own activity | All members |
| Log for others | Staff |
| Edit/delete logs | Staff |
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