PulseRoster Documentation¶
Complete Roster Management System Guide¶
Welcome to the comprehensive documentation for PulseRoster - a modern roster management platform designed specifically for FiveM roleplay communities. It replaces traditional Google Sheets with a powerful web-based solution featuring Discord integration, activity tracking, leave of absence management, and comprehensive member administration.
New in v2.0 (May 2026)
PulseRoster v2.0 is live. Major additions: a full Application system for recruitment, a guided onboarding wizard for new communities, community discovery + custom themes, a community-wide analytics dashboard, activity warnings, and a redesigned dark-first interface. Your existing data carried over end-to-end — nothing to migrate on your side.
Documentation Index¶
Getting Started¶
| Document | Description |
|---|---|
| Getting Started | Account creation, community setup, and inviting members |
| Onboarding Wizard | 5-step setup with department and role presets |
| Dashboard Overview | Understanding your community dashboard |
Member & Department Management¶
| Document | Description |
|---|---|
| Member Management | Adding, editing, and organizing members |
| Department Management | Creating and configuring departments |
| Ranks & Hierarchy | Setting up rank structures and levels |
| Subdivisions | Managing specialized units within departments |
Activity & Attendance¶
| Document | Description |
|---|---|
| Activity Tracking | Logging and monitoring member activity |
| Leave of Absence | Managing LOA requests and approvals |
| Department Transfers | Cross-department transfer requests |
Recognition & Discipline¶
| Document | Description |
|---|---|
| Certifications | Creating and awarding certifications |
| Commendations | Recognizing member achievements |
| Disciplinary System | Managing discipline and appeals |
Recruitment & Content¶
| Document | Description |
|---|---|
| Application System | Public application forms, voting, kanban review board, and Discord ticket integration |
| Documentation | Build internal docs with version history, required reading, and acknowledgments |
Administration¶
| Document | Description |
|---|---|
| Permissions & Staff Roles | Configuring access control |
| Discord Integration | Setting up Discord role sync |
| Public Roster | Sharing your roster externally |
| Discovery & Themes | Listing your community in the public directory and picking a brand theme |
| Analytics Dashboard | Community-wide insights, status mix, and trends |
| Billing & Subscription | Plans, payment, and subscription lifecycle |
| Settings & Configuration | All configuration options |
Reference¶
| Document | Description |
|---|---|
| FAQ | Frequently asked questions |
About PulseRoster¶
PulseRoster is a comprehensive personnel management system built for online communities, gaming organizations, and roleplay groups. Key features include:
- Department Management - Organize members into departments with custom ranks and subdivisions
- Activity Tracking - Log hours, patrols, and monitor activity requirements
- Activity Warnings - Surface members who fall below their rank's activity thresholds before warnings escalate
- Leave of Absence - Full LOA request and approval workflow
- Certifications - Track member certifications with expiration alerts
- Disciplinary System - Strikes, points, suspensions, and appeals
- Commendations - Recognize member achievements
- Application System - Public recruitment forms with voting, kanban review, and Discord ticket integration
- Documentation CMS - Internal documents with required reading, acknowledgments, and version history
- Slot-Based Roster - Pre-defined badge slots with vacancy tracking, or member-based, or hybrid per department
- Discord Integration - Automatic role sync with your Discord server
- Public Roster - Share your roster externally with configurable visibility
- Discovery Directory - Optional public listing at /dashboard/discover with join-request flow
- Custom Themes - Pick a brand color per community; members can override per-user (Dark / Light)
- Custom Fields - Add organization-specific data fields
- Analytics Dashboard - Status mix, LOA load, disciplinary trends, and department breakdowns
- Audit Logging - Track all changes for accountability
System Requirements¶
Supported Browsers¶
- Google Chrome (recommended)
- Mozilla Firefox
- Microsoft Edge
- Safari
Access¶
PulseRoster is a responsive web application that works on all devices. No app installation required.
Getting Help¶
If you need assistance:
- Check the FAQ for common questions
- Join our Discord Community for support
- Email [email protected]
PulseRoster Documentation v2.0 | Last Updated: May 2026