Permissions & Staff Roles¶

Managing Access Control¶

PulseRoster provides a flexible permission system with staff roles, community roles, and department-level command staff permissions.

Permission Levels¶

Hierarchy¶

Level	Description
Owner	Full control over everything
Community Staff	Has `isCommunityStaff` flag, sees staff sections
Staff Role Holder	Has permissions defined by their staff role
Command Staff	Department-level permissions via rank
Member	Standard community member

Community Staff Flag¶

Members with isCommunityStaff enabled:

See staff-only dashboard sections
Access analytics and reports
View audit logs
Access settings (with appropriate permissions)

Staff Roles¶

Create custom staff roles at Settings > Staff Roles.

Requires Standard or higher

Custom staff roles are available on Standard and Professional plans. Free-tier communities use the three built-in roles only — Owner, Admin, and Moderator — and don't have access to the staff-roles editor.

Creating a Staff Role¶

Click Create Staff Role
Enter name and description
Select permissions
Click Create

Available Permissions¶

Staff-role permissions are grouped into categories. A role grants any combination of them, and a member's effective permissions are the union of all their roles.

Roster¶

Permission	Description
`roster.view`	View roster and member profiles
`roster.edit`	Edit member information and custom fields
`roster.add`	Add new members to the community
`roster.remove`	Remove members from the community
`roster.promote`	Promote and demote members
`roster.manage_assignments`	Add/remove department and subdivision assignments

Department¶

Permission	Description
`department.view`	View department details and settings
`department.edit`	Edit department settings
`department.create`	Create new departments
`department.delete`	Delete departments
`department.manage_ranks`	Create, edit, and delete ranks
`department.manage_subdivisions`	Manage subdivisions

Time Logs & LOA¶

Permission	Description
`timelogs.view` / `timelogs.view_all`	View time logs (own / all members)
`timelogs.edit` / `timelogs.delete`	Edit/approve or delete time logs
`loa.view` / `loa.view_all`	View LOA requests (own / all members)
`loa.approve`	Approve or deny LOA requests
`loa.manage`	Manage all LOA settings and requests

Certifications & Disciplinary¶

Permission	Description
`certifications.view`	View certifications
`certifications.manage`	Create, edit, delete certification types
`certifications.assign`	Assign and revoke member certifications
`disciplinary.view`	View disciplinary records
`disciplinary.create`	Issue disciplinary actions
`disciplinary.edit` / `disciplinary.delete`	Edit or delete records
`disciplinary.appeal`	Handle disciplinary appeals

Documentation & Applications¶

Permission	Description
`documentation.view` / `documentation.create` / `documentation.edit` / `documentation.delete`	Manage documents and folders
`documentation.publish`	Publish document updates
`documentation.manage_acknowledgments`	View and manage acknowledgment status
`applications.view`	View application forms and submissions
`applications.review`	Review submissions (status, comments, interviews)
`applications.manage_forms`	Create, edit, publish, and delete forms

Community Admin¶

Permission	Description
`community.settings`	Edit community settings
`community.billing`	Manage billing and subscriptions
`community.integrations`	Manage Discord and API integrations
`community.staff_roles`	Manage staff roles and permissions
`community.custom_fields`	Manage custom field definitions

Assigning Staff Roles¶

How to Assign¶

Go to member profile
Click Assign Staff Role
Select the role
Click Assign

Multiple Roles¶

Members can have multiple staff roles. Permissions combine (union of all permissions).

Removing Roles¶

Go to member profile
Find the assigned role
Click Remove

Command Staff¶

Department-level permissions through ranks.

How It Works¶

Ranks marked as isCommandStaff: true grant permissions within their department:

Permission	Scope
Approve/deny LOA requests	Department members only
Issue disciplinary actions	Department members only
Award commendations	Department members only
Promote members	Within department
View department audit logs	Department changes only

Setting Up¶

Edit the rank
Enable Command Staff toggle
Save

Command Staff vs Community Staff¶

Feature	Command Staff	Community Staff
Scope	Their department only	Entire community
Source	Rank designation	Staff role/flag
Automatic	Yes, via rank	No, must assign

Community Roles¶

For non-permission roles (titles/badges).

Creating Community Roles¶

Go to Settings > Community Roles
Click Add Role
Enter name and color
Save

Examples¶

Role	Purpose
Trainer	Training team member
Coordinator	Event coordinator
Developer	Technical contributor
Mentor	New member mentor

Assigning¶

Go to member profile
Click Assign Community Role
Select role
Confirm

Permission Matrix¶

Quick Reference¶

Action	Owner	Staff	Command	Member
View members	✓	✓	✓	✓
Edit members	✓	*	Dept	✗
Approve LOA	✓	*	Dept	✗
Issue discipline	✓	*	Dept	✗
Award commendations	✓	*	Dept	✗
Access settings	✓	*	✗	✗
Manage roles	✓	*	✗	✗

* Depends on assigned staff role permissions

Best Practices¶

Least Privilege: Grant only necessary permissions
Role-Based: Use staff roles instead of individual permissions
Document Roles: Maintain clear descriptions of what each role can do
Regular Review: Periodically audit staff role assignments
Separation: Keep administrative and operational roles separate

Quick Reference¶

Permission URLs¶

Page	URL
Staff Roles	`/c/[slug]/settings/staff-roles`
Community Roles	`/c/[slug]/settings/community-roles`

Required Permissions¶

Action	Permission
View staff roles	Staff
Create / edit staff roles	`community.staff_roles`
Assign staff roles	`community.staff_roles`

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