PulseLMS Instructor Guide¶
Complete Reference for Course Instructors and Teachers¶
Document Version: 2.0 Last Updated: January 2025 Target Audience: Instructors, Teachers, Course Creators
Table of Contents¶
- Introduction
- Getting Started as an Instructor
- Course Setup
- Content Creation
- Student Management
- Assessment
- Communication
- Monitoring and Analytics
- Virtual Teaching
- Best Practices
- Troubleshooting
Introduction¶
Welcome to PulseLMS¶
Welcome to PulseLMS, your comprehensive learning management platform designed to empower instructors with powerful tools for creating engaging online learning experiences. This guide provides complete coverage of all instructor features and capabilities.
Who This Guide Is For¶
This guide is intended for:
- New Instructors setting up their first course
- Experienced Teachers looking to leverage advanced features
- Course Creators designing curriculum and content
- Department Heads managing multiple courses
- Training Coordinators in corporate environments
What You'll Learn¶
By the end of this guide, you will be able to:
- Set up and configure courses effectively
- Create engaging content and activities
- Manage students and track their progress
- Design and grade assessments
- Communicate effectively with students
- Utilize virtual classroom features
- Monitor and improve course effectiveness
Instructor Dashboard Overview¶
Upon logging in as an instructor, you'll see your personalized dashboard featuring:
- My Courses - Quick access to all courses you teach
- Timeline - Upcoming deadlines and events
- Recently Accessed - Quick navigation to recent activities
- Calendar - Course events and deadlines
- Private Files - Your personal file storage
- Notifications - Recent messages and alerts
Getting Started as an Instructor¶
Accessing Your Courses¶
From the Dashboard¶
- Log in to PulseLMS with your credentials
- Locate the "My Courses" block on your dashboard
- Click on any course name to enter that course
- Alternatively, use the navigation menu to access "My courses"
From the Navigation Menu¶
- Click on "My courses" in the main navigation
- View all courses where you have an instructor role
- Use filters to show active, past, or future courses
- Sort by name, date, or custom criteria
Understanding the Course Interface¶
Course Homepage Elements¶
When you enter a course, you'll see:
| Element | Description |
|---|---|
| Course Header | Course name, navigation breadcrumb |
| Edit Toggle | Turn editing on/off |
| Navigation Drawer | Course sections and settings |
| Content Area | Main course content display |
| Activity Chooser | Add new activities and resources |
| Blocks | Additional tools and information |
The Navigation Drawer¶
The navigation drawer provides quick access to:
- Course Home - Return to main course page
- Participants - View and manage enrolled users
- Grades - Access the gradebook
- Reports - Course analytics and reports
- Settings - Course configuration
- Content Bank - Reusable content library
- Question Bank - Quiz question repository
Your First Steps¶
When setting up a new course, follow this sequence:
- Configure course settings - Set dates, format, and basic options
- Choose course format - Select how content is organized
- Add sections - Create the course structure
- Upload content - Add files, videos, and resources
- Create activities - Add assignments, quizzes, forums
- Set up gradebook - Configure grading categories
- Enroll students - Add participants or enable self-enrollment
- Test everything - Preview as a student would see it
Course Setup¶
Course Settings Overview¶
Accessing Course Settings¶
- Enter your course
- Click the gear icon in the top-right corner
- Select "Edit settings" or "Settings"
- Alternatively, use the navigation drawer
General Settings¶
Course Full Name - The complete name displayed everywhere - Should be descriptive and unique - Example: "Introduction to Data Science - Fall 2024"
Course Short Name - Abbreviated identifier - Used in navigation and URLs - Keep it concise but recognizable - Example: "DS101-F24"
Course Category - Organizational grouping - Helps students find courses - May be set by administrators
Course Visibility - Show - Course appears in listings - Hide - Only accessible via direct link
Course Start Date - When the course officially begins - Affects relative date calculations - Used for course filtering
Course End Date - When the course officially ends - Can enable/disable course archiving - Affects course availability
Course ID Number - Optional external identifier - Used for integration with other systems - Often matches institutional course codes
Description Settings¶
Course Summary - Brief description visible in course listings - Important for student course selection - Use engaging, informative language - Can include basic formatting
Course Summary Files - Images displayed with course summary - Recommended: 200x200 pixels minimum - Supports JPG, PNG, GIF formats
Course Format Settings¶
Format Choose how content is organized:
| Format | Description | Best For |
|---|---|---|
| Topics | Numbered sections | Structured courses |
| Weekly | Date-based sections | Time-bound courses |
| Single Activity | One activity focus | Assessments, forums |
| Social | Discussion-centered | Community learning |
| Tiles | Visual tile layout | Visual learners |
| Grid | Image-based grid | Media-rich courses |
Number of Sections - How many content sections to create - Can be changed later - More sections = more scrolling
Hidden Sections - Collapsed - Hidden sections show as unavailable - Invisible - Hidden sections completely hidden
Course Layout - All sections on one page - Continuous scrolling - One section per page - Paginated navigation
Appearance Settings¶
Force Language - Override user's language preference - Useful for language courses - Leave empty for user choice
News Items to Show - Number of announcements displayed - Set to 0 to hide announcements block
Show Gradebook to Students - Allow students to see their grades - Disable for anonymous assessments
Show Activity Reports - Let students see their own activity logs - Useful for self-reflection
Files and Uploads¶
Maximum Upload Size - Limit for file uploads in course - Cannot exceed server maximum - Consider bandwidth limitations
Completion Tracking¶
Enable Completion Tracking - Allow activity completion marking - Enables progress tracking - Required for course completion
Show Activity Completion Conditions - Display requirements to students - Improves transparency - Helps student planning
Groups¶
Group Mode - No groups - All students together - Separate groups - Groups see only their own - Visible groups - Groups see others but work separately
Force Group Mode - Apply to all activities - Override individual activity settings
Course Formats and Layout¶
Topics Format¶
The Topics format organizes content into numbered sections:
Section 0: General (always visible at top)
Section 1: Introduction to the Course
Section 2: Core Concepts
Section 3: Practical Applications
Section 4: Assessment
Best Practices: - Use clear, descriptive section names - Limit sections to 10-15 for manageable navigation - Keep related content together - Use consistent naming conventions
Configuration Options: - Course layout (all sections or one per page) - Section highlighting - Section restrictions
Weekly Format¶
The Weekly format creates date-based sections:
Section 0: General
January 15 - January 21: Week 1 - Introduction
January 22 - January 28: Week 2 - Fundamentals
January 29 - February 4: Week 3 - Advanced Topics
Best Practices: - Set accurate course start date - Plan content for each week - Consider time zones - Account for holidays
Configuration Options: - Automatic week calculations - Current week highlighting - Week-based restrictions
Single Activity Format¶
Focuses on one main activity:
Use Cases: - A comprehensive quiz or exam - A main discussion forum - An interactive lesson - A SCORM package
Setup: 1. Select "Single activity format" 2. Choose the activity type 3. Configure the activity 4. Students go directly to activity
Tiles Format¶
Visual tile-based navigation:
Features: - Image tiles for each section - Hover effects and animations - Mobile-responsive design - Expandable content areas
Best Practices: - Use consistent tile images - Keep tile titles short - Consider color coding - Test on mobile devices
Grid Format¶
Image-based section grid:
Features: - Custom images per section - Compact visual overview - Click to expand sections - Configurable grid size
Adding Sections and Content¶
Creating New Sections¶
Method 1: Using Add Section Link 1. Turn editing on 2. Scroll to bottom of course 3. Click "Add sections" 4. Specify number of sections to add 5. Click "Add sections"
Method 2: From Section Menu 1. Click the edit menu on any section 2. Select "Insert section" (above or below) 3. New section appears immediately
Configuring Sections¶
Section Name - Click the pencil icon next to section name - Enter custom name - Press Enter to save - Leave blank for automatic numbering
Section Summary - Click "Edit section" from section menu - Add description, images, instructions - Use formatting tools - Include section objectives
Section Visibility - Show - Visible to all enrolled users - Hide - Visible only to teachers - Use for preparing future content
Restrict Access - Date-based access - Completion requirements - Group membership - Custom conditions
Organizing Section Content¶
Adding Items to Sections 1. Turn editing on 2. Click "Add an activity or resource" in desired section 3. Select activity/resource type 4. Configure settings 5. Save and return to course
Moving Items Between Sections 1. Click and drag the move icon 2. Drop in new location 3. Or use "Move" from item menu 4. Select destination section
Deleting Sections 1. Click edit menu on section header 2. Select "Delete section" 3. Confirm deletion 4. Warning: This deletes all content within
Section Restrictions¶
Date Restrictions
Completion Restrictions
Group Restrictions
Combined Restrictions
Edit Mode Features¶
Turning on Edit Mode¶
Method 1: Edit Button - Click "Turn editing on" button in top-right - Button changes to "Turn editing off"
Method 2: Keyboard Shortcut - Press 'E' on keyboard (when enabled) - Toggles edit mode on/off
What Changes in Edit Mode¶
When editing is on, you can:
| Feature | Description |
|---|---|
| Move items | Drag and drop activities/resources |
| Add content | "Add activity or resource" appears |
| Edit settings | Gear icons visible on all items |
| Hide/show | Visibility toggles available |
| Delete | Delete options visible |
| Duplicate | Copy existing items |
| Indent | Organize with indentation |
Activity Actions in Edit Mode¶
Each activity/resource shows action icons:
- Move (arrows) - Drag to reposition
- Edit (gear) - Access settings
- Duplicate - Create a copy
- Delete (trash) - Remove item
- Hide/Show (eye) - Toggle visibility
- Indent (arrows) - Visual organization
Quick Edit Features¶
Inline Editing - Click activity name to edit - Change title without entering settings - Press Enter to save
Quick Settings - Click gear icon for dropdown menu - Access common settings quickly - Full settings available via "Edit settings"
Drag and Drop¶
Moving Activities 1. Hover over the move icon (cross arrows) 2. Click and hold 3. Drag to new position 4. Drop to place 5. Page scrolls automatically
Uploading Files 1. Drag files from your computer 2. Drop into a course section 3. Files upload automatically 4. Configure settings if prompted
Bulk Editing¶
Accessing Bulk Edit Mode¶
- Turn editing on
- Look for "Bulk edit" or "Manage activities" option
- Or access via Course administration > Course content
Bulk Actions Available¶
Bulk Move 1. Select multiple items (checkboxes) 2. Choose "Move selected" 3. Select destination section 4. Confirm move
Bulk Delete 1. Select items to delete 2. Choose "Delete selected" 3. Review items listed 4. Confirm deletion
Bulk Hide/Show 1. Select items 2. Choose "Make available" or "Make unavailable" 3. All selected items updated
Bulk Restrict Access 1. Select items 2. Choose "Add restriction" 3. Configure restriction 4. Applied to all selected
Using Activity Chooser Efficiently¶
Quick Add Mode 1. Click "Add an activity or resource" 2. Start typing activity name 3. Filtered list appears 4. Click to add
Favorites 1. Star frequently used activities 2. Favorites appear at top 3. Customize your list
Recommended 1. System suggests relevant activities 2. Based on course context 3. Helps discover new options
Content Creation¶
Adding Activities and Resources¶
Understanding the Difference¶
| Activities | Resources |
|---|---|
| Interactive elements | Static content |
| Student participation | Information display |
| Usually graded | Usually not graded |
| Examples: Quiz, Forum | Examples: File, Page |
Available Activity Types¶
Assignment - Students submit work for grading - Supports file uploads, online text, offline tasks - Rubric and marking guide support - Blind grading available
Quiz - Automated testing and assessment - Multiple question types - Randomization options - Automatic grading
Forum - Discussion boards - Various forum types - Subscription options - Grading integration
Glossary - Collaborative dictionary - Auto-linking capability - Student contributions - Import/export support
Wiki - Collaborative document creation - Version history - Individual or group wikis - Comment support
Database - Student-created content collections - Custom field types - Template-based display - Search and browse
Workshop - Peer assessment activity - Structured submission phases - Peer review criteria - Complex grading
Lesson - Branching content paths - Question-based navigation - Conditional content - Progress tracking
Chat - Real-time text chat - Scheduled sessions - Chat logs saved - Review capabilities
Choice - Quick polls and voting - Single or multiple choice - Results display options - Deadline support
Feedback - Surveys and questionnaires - Anonymous responses - Various question types - Analysis reports
External Tool (LTI) - Third-party integrations - External content - Grade passback - SSO support
BigBlueButton - Virtual classroom sessions - Live video conferencing - Recording capability - Interactive features
H5P - Interactive content - Multiple content types - SCORM-like tracking - Reusable elements
SCORM/AICC - Learning object packages - Industry standard format - Completion tracking - Score reporting
Available Resource Types¶
File - Upload any file type - Direct download or display - Version control - Force download option
Folder - Collection of files - Organized display - Download all option - Subfolders supported
URL - External web links - Embed options - Open in new window - Display options
Page - HTML content page - Rich text formatting - Embedded media - Direct editing
Book - Multi-page content - Chapter structure - Navigation links - Print option
Label - Inline content - Section decoration - Headings and images - No separate page
IMS Content Package - Imported learning objects - Industry standard - Navigation maintained - Completion tracking
Adding Activities Step-by-Step¶
Example: Adding an Assignment
- Turn editing on
- Click "Add an activity or resource"
- Select "Assignment"
- Configure settings:
General Settings:
Assignment name: Week 3 Research Paper
Description: Submit your analysis of the case study
Display description: Yes
Availability Settings:
Allow submissions from: January 22, 2024 at 9:00 AM
Due date: January 29, 2024 at 11:59 PM
Cut-off date: February 5, 2024 at 11:59 PM
Remind me to grade by: February 12, 2024
Submission Settings:
Submission types: File submissions
Maximum number of files: 3
Maximum submission size: 50MB
Accepted file types: .pdf, .docx
- Save and return to course
Content Organization¶
Using Labels Effectively¶
Labels add visual content directly to the course page:
As Section Headers
<h4 style="color: #2c5282;">Week 3: Advanced Topics</h4>
<p>This week we explore complex concepts...</p>
As Visual Dividers
As Information Boxes
<div style="background: #f0fff4; padding: 15px; border-radius: 8px;">
<strong>Important:</strong> Remember to complete the pre-reading before class.
</div>
Creating Logical Content Flow¶
The 3-Part Pattern For each topic, use this structure:
- Introduction (Page or Label)
- Learning objectives
- Required materials
-
Estimated time
-
Content (Files, Books, Videos)
- Core learning materials
- Supplementary resources
-
External links
-
Activity (Assignment, Quiz, Forum)
- Practice application
- Knowledge check
- Discussion opportunity
Using Indentation¶
Indent related items for visual hierarchy:
Topic 3: Data Analysis
├── 3.1 Introduction to Data Analysis (Page)
├── 3.2 Statistical Methods (File)
├── 3.3 Practice Dataset (File)
└── 3.4 Data Analysis Assignment (Assignment)
To Indent: 1. Turn editing on 2. Click the edit menu on an item 3. Select "Move right" (indent) 4. Select "Move left" (outdent)
Activity Completion Badges¶
Visual indicators show: - Circle - Not complete - Checkmark - Manually marked complete - Auto-checkmark - Automatically completed - X - Completed but not passed
Multimedia Content¶
Uploading Video Files¶
Supported Formats: - MP4 (recommended) - WebM - OGG
Best Practices: 1. Compress videos before upload 2. Use MP4 with H.264 codec 3. Optimize for streaming 4. Provide captions when possible
Adding a Video: 1. Add a "File" resource 2. Upload your video file 3. Set display to "Embed" 4. Configure dimensions if needed
Embedding External Videos¶
YouTube/Vimeo: 1. Create a Page resource 2. Use the editor's media button 3. Paste the video URL 4. Adjust size and options
Example Embed Code:
<iframe width="560" height="315"
src="https://www.youtube.com/embed/VIDEO_ID"
frameborder="0" allowfullscreen>
</iframe>
Adding Images¶
Inline Images: 1. Use the editor's image button 2. Upload or link to image 3. Set alt text for accessibility 4. Adjust size and alignment
Image Best Practices: - Use appropriate file sizes - Provide descriptive alt text - Consider mobile viewing - Use consistent dimensions
Audio Content¶
Uploading Audio: 1. Add a "File" resource 2. Upload MP3 or OGG file 3. Set display to "Embed" 4. Audio player appears in course
Recording Audio: 1. Use the editor's record button 2. Grant microphone permission 3. Record your audio 4. Save and embed
Interactive Content with H5P¶
Available H5P Types: - Interactive Video - Course Presentation - Drag and Drop - Memory Game - Fill in the Blanks - Multiple Choice - Timeline - Virtual Tour
Creating H5P Content: 1. Add H5P activity 2. Select content type 3. Build interactive content 4. Save and publish
External Content Integration¶
Using LTI External Tools¶
What is LTI? - Learning Tools Interoperability - Industry standard integration - Secure authentication - Grade passback support
Adding External Tools: 1. Add "External tool" activity 2. Select preconfigured tool or add custom 3. Configure settings 4. Save and test
Common Integrations: - Publisher content - Lab simulations - Third-party assessments - Interactive textbooks
Embedding Web Content¶
Using URL Resource: 1. Add URL resource 2. Enter external URL 3. Choose display option: - Automatic - Embed - Open (new window) - Pop-up
Using Page with iframes:
<iframe src="https://external-site.com/content"
width="100%" height="600"
style="border: none;">
</iframe>
Importing SCORM Packages¶
What is SCORM? - Sharable Content Object Reference Model - Standardized e-learning format - Tracking and completion - Cross-platform compatible
Adding SCORM Content: 1. Add "SCORM package" activity 2. Upload ZIP file 3. Configure: - Attempts allowed - Grading method - Display settings 4. Test before publishing
Content Bank¶
Accessing the Content Bank: 1. Course navigation > Content bank 2. Upload reusable content 3. H5P files stored here 4. Organize with folders
Using Content Bank Items: 1. Add H5P activity 2. Choose from content bank 3. Link or copy content 4. Maintain central updates
Student Management¶
Enrolling Students¶
Understanding Enrollment Methods¶
| Method | Description | Best For |
|---|---|---|
| Manual | Teacher adds students | Small classes |
| Self-enrollment | Students add themselves | Open enrollment |
| Cohort sync | Automatic group sync | Department courses |
| Guest access | No enrollment needed | Preview access |
| Meta link | Cross-course enrollment | Course sequences |
Manual Enrollment¶
Adding Individual Students: 1. Go to Participants 2. Click "Enrol users" 3. Search for user by name or email 4. Select the user 5. Choose role (usually "Student") 6. Set enrollment options: - Start date - End date (optional) 7. Click "Enrol users"
Bulk Manual Enrollment: 1. Prepare list of usernames or emails 2. Go to Participants > Enrolled users 3. Use "Enrol users" with multiple selections 4. Or request admin bulk upload
Self-Enrollment Setup¶
Enabling Self-Enrollment: 1. Go to Course > Participants > Enrollment methods 2. Click the eye icon next to "Self enrolment" 3. Configure settings:
Enrollment key: CoursePassword123
Group enrollment key: (optional)
Default assigned role: Student
Enrollment duration: 0 (unlimited)
Maximum enrolled users: 0 (unlimited)
Send welcome message: Yes
- Save changes
- Share enrollment key with students
Using Group Enrollment Keys: - Set different keys for different groups - Students auto-join group on enrollment - Useful for sections or teams
Guest Access¶
Enabling Guest Access: 1. Go to Enrollment methods 2. Enable "Guest access" 3. Configure: - Password required: Yes/No - Password: (if required) 4. Guests can view but not participate
Guest Limitations: - Cannot submit assignments - Cannot post in forums - Cannot access quizzes (usually) - No grade tracking
Managing Participants¶
Participant List Features¶
Accessing Participants: 1. Course navigation > Participants 2. Or use gear menu > More > Participants
Viewing Options: - Filter by role - Filter by group - Filter by enrollment status - Search by name - Sort by various columns
Available Columns: | Column | Information | |--------|-------------| | Full name | Student name and picture | | Email | Contact address | | Roles | Current role(s) | | Groups | Group membership | | Last access | Most recent login | | Status | Active/Suspended |
Managing Individual Users¶
From Participant Row: - Click user name for profile - Click enrollment for edit options - Access grades quickly - View activity reports
Changing User Role: 1. Click the role badge 2. Select new role 3. Or add additional role 4. Changes apply immediately
Suspending/Removing Users: 1. Click enrollment details 2. Choose "Unenrol" to remove 3. Or set end date to suspend 4. Consider data retention needs
Bulk User Actions¶
Select Multiple Users: 1. Use checkboxes to select 2. Or use "Select all" 3. Apply filters first if needed
Available Bulk Actions: - Send message - Add/remove groups - Download data - Extend enrollment
Groups and Groupings¶
Understanding Groups vs Groupings¶
Groups: - Collections of students - Used for activities and filtering - Students can be in multiple groups - Visible in participant list
Groupings: - Collections of groups - Used to restrict activities - Control which groups see content - Organizational layer
Example Structure:
Grouping: "Lab Sections"
├── Group: Lab A (Monday)
├── Group: Lab B (Wednesday)
└── Group: Lab C (Friday)
Grouping: "Project Teams"
├── Group: Team Alpha
├── Group: Team Beta
└── Group: Team Gamma
Creating Groups¶
Method 1: Manual Creation 1. Go to Course > Participants > Groups 2. Click "Create group" 3. Enter group name and description 4. Optional: Add picture 5. Save changes
Method 2: Auto-Create Groups 1. Go to Groups tab 2. Click "Auto-create groups" 3. Configure: - Naming scheme: "Group @" or "Team #" - Number of groups or members per group - Select from role (usually Student) 4. Preview and create
Method 3: Import Groups 1. Prepare CSV file 2. Go to Groups > Import 3. Upload and map columns 4. Preview and import
Adding Users to Groups¶
Individual Addition: 1. Go to Groups tab 2. Select a group 3. Click "Add/remove users" 4. Select users from available list 5. Add to group
Bulk Addition: 1. Use CSV import with group column 2. Or auto-create with enrollment
Student Self-Selection: 1. Add "Group choice" activity 2. Configure available groups 3. Set selection limits 4. Students choose their group
Creating Groupings¶
- Go to Groups > Groupings tab
- Click "Create grouping"
- Enter name and description
- Click "Create grouping"
- Click "Show groups" icon
- Add groups to grouping
Applying Group Mode to Activities¶
Activity-Level Settings: 1. Edit activity settings 2. Locate "Common module settings" 3. Set Group mode: - No groups - Separate groups - Visible groups 4. Set Grouping (if applicable) 5. Save changes
Restricting by Group: 1. Edit activity settings 2. Go to "Restrict access" 3. Add restriction > Group 4. Select required group 5. Save changes
Tracking Attendance¶
Setting Up Attendance Module¶
Adding Attendance Activity: 1. Add "Attendance" activity 2. Configure: - Name: "Class Attendance" - Grade settings - Default view 3. Save
Creating Attendance Sessions: 1. Open Attendance activity 2. Click "Add session" 3. Configure: - Date and time - Duration - Description - Group (if applicable) 4. Add session
Session Types: | Type | Points | Description | |------|--------|-------------| | Present | 2 | Full attendance | | Tardy | 1 | Late arrival | | Absent | 0 | Not present | | Excused | 1 | Approved absence |
Taking Attendance¶
Manual Recording: 1. Open Attendance 2. Click session date 3. Mark each student 4. Add remarks if needed 5. Save attendance
Student Self-Recording: 1. Enable student recording in settings 2. Optionally require password 3. Students mark themselves 4. Set time window for self-marking
QR Code Attendance: 1. Open session 2. Click "QR code" button 3. Display code in class 4. Students scan to mark attendance 5. Optional: Rotate password
Attendance Reports¶
Student View: - Personal attendance record - Percentage calculation - Session history
Instructor Reports: 1. Attendance > Report tab 2. View by: - Student - Session - Summary 3. Export options available
Grade Integration: 1. Configure grade settings 2. Attendance contributes to gradebook 3. Automatic calculation 4. Visible in reports
Assessment¶
Creating Assignments¶
Assignment Types¶
File Submissions - Students upload documents - Multiple files supported - Size and type restrictions - Download for grading
Online Text - Students type in browser - Rich text editor - Word count available - Plagiarism integration
Offline Activity - No PulseLMS submission - Grade entered manually - For presentations, performances - Attendance tracked separately
Configuring Assignments¶
Basic Settings:
Assignment name: Research Paper Draft
Description: Submit your first draft for peer review
Due date: March 15, 2024 at 11:59 PM
Cut-off date: March 20, 2024 at 11:59 PM
Submission Settings:
Submission types: File submissions
Maximum number of files: 1
Maximum submission size: 50MB
Accepted file types: .pdf
Word limit: (for online text)
Feedback Settings:
Submission Options:
Require students to click submit: Yes
Require acceptance of statement: Yes
Attempts reopened: Manually
Maximum attempts: 3
Group Submission:
Students submit in groups: Yes
Require all group members submit: No
Grouping for student groups: Project Teams
Submission Workflow¶
Draft Submissions: - Students work on submission - Can edit until submitted - View submission status
Final Submission: - Student clicks "Submit" - Submission locked - Timestamp recorded - Confirmation displayed
Grading Workflow: 1. Open Submissions 2. View all submissions 3. Grade individually or download batch 4. Return grades and feedback
Building Quizzes¶
Quiz Structure¶
Components: 1. Quiz settings (timing, display, grades) 2. Questions (from question bank or new) 3. Question organization (pages, ordering)
Quiz Settings¶
Timing:
Open the quiz: January 20, 2024 at 9:00 AM
Close the quiz: January 27, 2024 at 11:59 PM
Time limit: 60 minutes
When time expires: Open attempts are submitted automatically
Grade Settings:
Layout:
Question Behavior:
Shuffle within questions: Yes
How questions behave: Deferred feedback
Each attempt builds on last: No
Review Options: Configure what students see: - During attempt - Immediately after attempt - Later, while still open - After quiz is closed
Question Types¶
Multiple Choice - Single or multiple correct answers - Weighted partial credit - Feedback per choice
True/False - Binary choice - Simple setup - Quick grading
Matching - Pair items together - Distractors available - Automatic grading
Short Answer - Text response - Pattern matching - Case sensitivity option
Numerical - Number with tolerance - Units optional - Formula grading
Essay - Long-form response - Manual grading required - Rubric integration
Calculated - Formula-based - Random values - Mathematical problems
Drag and Drop - Visual interaction - Multiple types available - Engaging format
Creating Questions¶
From Question Bank: 1. Course navigation > Question bank 2. Create categories to organize 3. Click "Create a new question" 4. Select question type 5. Complete settings:
Multiple Choice Example:
Question name: Photosynthesis Definition
Question text: What is the primary purpose of photosynthesis?
Default mark: 1
Answer options:
A: To convert light energy to chemical energy (100%)
B: To release oxygen into the atmosphere (0%)
C: To absorb carbon dioxide (0%)
D: To produce heat (0%)
General feedback: Photosynthesis converts light energy...
Adding Questions to Quiz: 1. Edit quiz 2. Click "Add" > "from question bank" 3. Select category 4. Check desired questions 5. Click "Add selected questions"
Random Questions: 1. Click "Add" > "a random question" 2. Select category 3. Set number of random questions 4. Questions pulled randomly each attempt
Quiz Preview and Testing¶
Preview Mode: 1. Click "Preview quiz" 2. Attempt as student would 3. Test all functionality 4. Verify question display
Testing Checklist: - [ ] All questions display correctly - [ ] Images and media load - [ ] Timer functions properly - [ ] Submission works - [ ] Grades calculate correctly - [ ] Feedback displays appropriately
Grading Workflow¶
Gradebook Overview¶
Accessing Gradebook: 1. Course navigation > Grades 2. Or gear menu > Grades
Gradebook Views: | View | Purpose | |------|---------| | Grader report | Grade entry and overview | | User report | Individual student grades | | Overview report | All courses summary | | Single view | Quick single item grading |
Grading Assignments¶
Quick Grading: 1. Open Assignment > View submissions 2. Enable "Quick grading" 3. Enter grades in table 4. Add brief feedback 5. Save all changes
Individual Grading: 1. Click "Grade" for student 2. View submission 3. Enter grade 4. Add detailed feedback 5. Use annotation tools (PDF) 6. Save and navigate
Batch Download: 1. Click "Download all submissions" 2. Grade offline 3. Upload grades via worksheet 4. Or re-upload annotated files
Grading Quizzes¶
Automatic Grading: - Multiple choice, matching, T/F graded automatically - Grades visible immediately (if configured) - Review for manual grading items
Manual Grading: 1. Quiz > Results > Manual grading 2. Select question to grade 3. View all responses 4. Enter grades and feedback 5. Save each response
Regrading: 1. Quiz > Results > Regrade 2. Select questions to regrade 3. Choose regrade options 4. Process regrade
Using Single View¶
Grade One Item for All: 1. Grades > Single view 2. Select grade item 3. All students listed 4. Enter grades quickly 5. Override if needed
Grade One Student All Items: 1. Single view 2. Select user 3. All items listed 4. Enter grades 5. Track completion
Grade Categories¶
Creating Categories: 1. Grades > Setup > Categories and items 2. Add category 3. Configure: - Name - Aggregation (mean, weighted, etc.) - Weight 4. Move items into category
Aggregation Methods: | Method | Calculation | |--------|-------------| | Mean | Average of all grades | | Weighted mean | Weighted average | | Median | Middle value | | Lowest/Highest | Single value | | Sum | Total of all grades | | Natural | Weighted by max grades |
Providing Feedback¶
Types of Feedback¶
Immediate Feedback: - Quiz question feedback - Automatic responses - Per-answer feedback
Assignment Feedback: - Comments (text) - Annotated files (PDF markup) - Audio/video feedback - Feedback files
Gradebook Feedback: - Quick feedback field - Visible in reports - Associated with grade
Effective Feedback Strategies¶
Be Specific:
Instead of: "Good work"
Write: "Your analysis of the data in section 2 effectively
supports your thesis. Consider adding a counterargument
in your conclusion."
Be Timely: - Return grades within stated timeframe - Use quick grading for efficiency - Set "remind me to grade" dates
Be Constructive: - Focus on improvement - Provide actionable suggestions - Balance positive and critical
Audio/Video Feedback¶
Recording Audio Feedback: 1. Open grading interface 2. Click microphone icon in feedback area 3. Record your message 4. Review and save
Recording Video Feedback: 1. Use video recording tool 2. Screen recording options 3. Upload to feedback files
Feedback Files¶
Annotated Documents: 1. Download submission 2. Add comments/markup 3. Upload as feedback file 4. Student downloads annotated version
Reference Materials: - Sample solutions - Additional resources - Correction guides
Using Rubrics¶
Creating Rubrics¶
Access Rubric Editor: 1. Edit Assignment settings 2. Go to Grade section 3. Grading method: Rubric 4. Click "Define new rubric from scratch"
Rubric Structure:
Criterion: Thesis Statement
| Level 4 (25 pts) | Clear, arguable thesis |
| Level 3 (20 pts) | Adequate thesis |
| Level 2 (15 pts) | Weak thesis |
| Level 1 (10 pts) | No clear thesis |
Criterion: Evidence
| Level 4 (25 pts) | Strong, relevant evidence |
| Level 3 (20 pts) | Adequate evidence |
| Level 2 (15 pts) | Limited evidence |
| Level 1 (10 pts) | No evidence |
Rubric Options:
Using Rubrics for Grading¶
Grading with Rubric: 1. Open submission for grading 2. Rubric displays alongside 3. Click appropriate level for each criterion 4. Add comments (optional) 5. Grade calculates automatically 6. Save
Efficiency Tips: - Use keyboard navigation - Add quick comments - Copy feedback for similar issues - Review rubric criteria consistency
Marking Guides¶
Alternative to Rubrics: - More flexible scoring - Criterion-based - Custom point values - Frequently used comments
Creating Marking Guide: 1. Grading method: Marking guide 2. Define criteria 3. Set maximum marks per criterion 4. Add frequently used comments 5. Save
Communication¶
Announcements¶
Using the Announcements Forum¶
Default Announcements: - Every course has "Announcements" forum - All students subscribed (forced) - Only teachers can post - Appears in News block
Creating Announcements: 1. Click on Announcements forum 2. Click "Add a new topic" 3. Enter subject and message 4. Add attachments if needed 5. Click "Post to forum"
Best Practices: - Use clear subject lines - Keep messages concise - Include action items clearly - Set expectations for response
Announcement Timing¶
Delayed Posting: 1. Check "Display period" 2. Set start date 3. Post appears at scheduled time
Email Delivery: - Emails sent after cron runs - Typically 15-30 minutes delay - Consider student time zones
Forums and Discussions¶
Forum Types¶
| Type | Description | Use Case |
|---|---|---|
| Standard | General discussion | Course discussions |
| Single discussion | One topic only | Focused discussion |
| Q&A | Must post to see others | Prevents copying |
| Each person posts one | Limited to one topic each | Introduction forums |
| Standard blog-like | Blog-style display | Reflective writing |
Creating Discussion Forums¶
Forum Settings:
Forum name: Week 3 Discussion
Description: Discuss the assigned readings
Forum type: Standard forum
Subscription mode: Optional
Read tracking: Optional
Maximum attachments: 3
Maximum attachment size: 10MB
Grading Settings:
Managing Discussions¶
Monitoring Posts: - Subscribe to forum for email notifications - Check recent activity in course - Use forum search - Sort by date
Moderating: - Edit posts if necessary - Delete inappropriate content - Move discussions between forums - Pin important topics
Encouraging Participation: - Pose engaging questions - Respond to students promptly - Acknowledge good contributions - Redirect off-topic discussions
Messaging¶
Direct Messaging¶
Sending Messages: 1. Go to Participants 2. Select recipient(s) 3. Click "With selected users" > "Send a message" 4. Compose message 5. Send
Message Settings: - Notification preferences - Email copy options - Read receipts (if enabled)
Bulk Messaging¶
From Participants: 1. Select multiple users 2. Choose "Send a message" 3. Compose single message 4. Sent to all selected
From Course Contacts: 1. Access course overview 2. Use "Message" option 3. Quick communication
Notifications¶
Notification Types¶
Course Notifications: - Forum posts - Assignment submissions - Quiz attempts - Calendar events
System Notifications: - Enrollment updates - Grade changes - Course announcements - System messages
Managing Notification Settings¶
For Students: - Guide students to preferences - Explain importance of notifications - Recommend mobile-responsive web version
For Instructors: - Configure own preferences - Choose email vs. web notifications - Set quiet periods
Monitoring and Analytics¶
Progress Tracking¶
Activity Completion¶
Enabling Completion: 1. Course settings > Completion tracking: Yes 2. Edit each activity 3. Configure completion conditions: - View required - Grade required - Specific conditions met
Completion Conditions: | Condition | Description | |-----------|-------------| | Students can manually mark | Self-tracking | | Show as complete when viewed | View-based | | Show as complete when grade received | Grade-based | | Custom conditions | Activity-specific |
Viewing Completion Status¶
Activity Completion Report: 1. Course navigation > Reports > Activity completion 2. View grid of all students and activities 3. Check marks indicate completion 4. Identify incomplete items
Course Completion: 1. Enable course completion 2. Set completion criteria 3. Track overall progress 4. Award badges/certificates
Course Reports¶
Available Reports¶
Logs Report: - Detailed activity logs - Filter by user, date, activity - Export for analysis
Live Logs: - Real-time activity - Current user actions - Useful during live sessions
Activity Report: - View counts per activity - Identify popular content - Spot unused resources
Course Participation: - User engagement levels - Activity by type - Comparison data
Statistics: - Aggregated data - Trend analysis - Visual charts
Generating Reports¶
Custom Log Report: 1. Reports > Logs 2. Set filters: - User (all or specific) - Date range - Activity type - Action (view, submit, etc.) 3. Generate report 4. Export if needed
Activity Report: 1. Reports > Activity report 2. View total views/submissions 3. Last access dates 4. Identify issues
Completion Tracking¶
Setting Up Course Completion¶
Course Completion Settings: 1. Course administration > Course completion 2. Configure:
General:
Activity Completion:
Course Prerequisites:
Manual Completion:
Completion on Date:
Tracking Student Completion¶
Completion Report: 1. Reports > Course completion 2. View all students 3. Check completion by criterion 4. Download for records
Individual Progress: 1. Click student name 2. View complete profile 3. Activity completion list 4. Overall progress
Identifying At-Risk Students¶
Warning Signs¶
Low Engagement: - No recent logins - Missed activities - No forum participation - Late submissions
Poor Performance: - Low quiz scores - Missing assignments - Failing grades - Incomplete activities
Using Reports to Identify Issues¶
Activity Completion: 1. Run completion report 2. Sort by incomplete 3. Identify patterns 4. Target interventions
Grade Analysis: 1. Review gradebook 2. Sort by total grade 3. Identify struggling students 4. Check for missing items
Last Access: 1. Participants list 2. Sort by "Last access" 3. Filter by role 4. Identify inactive students
Intervention Strategies¶
Early Outreach: 1. Send personalized message 2. Express concern 3. Offer support resources 4. Schedule meeting if needed
Progress Check: 1. Review specific struggles 2. Identify patterns 3. Provide targeted help 4. Adjust accommodations
Support Resources: - Tutoring services - Office hours - Study groups - Additional materials
Virtual Teaching¶
BigBlueButton Setup¶
Overview¶
BigBlueButton is the integrated virtual classroom in PulseLMS, providing: - Live video conferencing - Screen sharing - Whiteboard tools - Breakout rooms - Recording capability - Interactive features
Creating a Virtual Session¶
Add BigBlueButton Activity: 1. Turn editing on 2. Add activity > BigBlueButton 3. Configure settings:
General:
Activity name: Live Class - Week 3
Virtual classroom type: Room/activity with recordings
Description: Our weekly live session
Activity/Room Settings:
Participant Settings:
Recording Settings:
Schedule:
Room Configuration¶
Lock Settings: | Setting | Description | |---------|-------------| | Disable webcam | Viewers can't share video | | Disable microphone | Viewers can't unmute | | Disable private chat | No 1:1 messaging | | Disable public chat | No group chat | | Disable notes | Shared notes disabled | | Hide viewers | Participants list hidden |
When to Use Locks: - Large sessions (reduce bandwidth) - Focused presentations - Managing disruptions - Assessment situations
Running Live Sessions¶
Joining as Moderator¶
Starting a Session: 1. Click on BigBlueButton activity 2. Click "Join session" 3. Allow browser permissions (camera/mic) 4. Configure audio options 5. Enter the room
Moderator Controls: - Mute/unmute all participants - Enable/disable webcams - Manage participant list - Control recordings - Share screen - Use whiteboard - Create breakout rooms
Presentation Mode¶
Uploading Presentations: 1. Click "+" in bottom left 2. Select "Upload a presentation" 3. Upload PDF or Office file 4. Set as current presentation
Presentation Controls: - Navigate slides (arrows) - Pointer tool - Drawing tools - Text annotations - Clear annotations
Screen Sharing: 1. Click screen share button 2. Choose: - Entire screen - Application window - Browser tab 3. Click "Share" 4. Stop when finished
Engaging Students¶
Polls: 1. Click "+" button 2. Select "Start a poll" 3. Choose poll type: - Yes/No - True/False - A/B/C/D - Custom 4. View results live 5. Publish to share
Whiteboard: 1. Multiple drawing tools 2. Text insertion 3. Shapes and lines 4. Multi-user whiteboard option
Chat: - Public chat (all participants) - Private chat (1:1) - Chat moderation options - Save chat transcript
Raise Hand: - Students click raise hand - Moderator sees notification - Address in order - Lower hand when resolved
Recording Sessions¶
Recording Best Practices¶
Before Recording: - Inform students - Check audio levels - Review presentation - Test equipment
During Recording: - Announce when starting - Pause if needed - Clear background noise - Summarize key points
After Recording: - Stop recording properly - Allow processing time - Check recording quality - Add to course if needed
Managing Recordings¶
Viewing Recordings: 1. Open BigBlueButton activity 2. Recordings section appears 3. Click to view recording 4. Multiple views available
Recording Options: - Publish/Unpublish - Delete - Download (if enabled) - Protect with password
Recording Views: | View | Description | |------|-------------| | Presentation | Full recording playback | | Notes | Shared notes only | | Statistics | Usage data |
Breakout Rooms¶
Creating Breakout Rooms¶
Setting Up Rooms: 1. Click breakout room icon (moderator) 2. Configure: - Number of rooms - Duration - Assignment method
Assignment Methods: | Method | Description | |--------|-------------| | Random | Automatic distribution | | Manual | Moderator assigns | | User choice | Students select |
Room Settings:
Managing Breakout Sessions¶
During Breakout: - Monitor room activity - Send broadcast messages - Join any room - Extend time if needed - End rooms early if needed
Communication: - Send message to all rooms - Join specific room - Summon users back - Audio message (if enabled)
Ending Breakout: 1. Click "End all breakout rooms" 2. Or let timer expire 3. Users return to main room 4. Debrief and discuss
Best Practices¶
Course Design Principles¶
Alignment¶
Ensure consistency between: - Learning objectives - Content and activities - Assessment methods - Feedback provided
Example Alignment:
Objective: Students will analyze primary sources
Content: Primary source documents, analysis guides
Activity: Source analysis worksheet
Assessment: Essay using sources
Clarity¶
Make expectations clear: - Detailed assignment descriptions - Grading criteria (rubrics) - Due date visibility - Communication guidelines
Engagement¶
Keep students motivated: - Variety in activities - Interactive content - Regular feedback - Relevant examples
Accessibility Considerations¶
Content Accessibility¶
Text Content: - Use heading hierarchy - Provide alt text for images - Use descriptive links - Maintain color contrast
Video Content: - Add captions - Provide transcripts - Describe visual elements - Consider audio descriptions
Document Formatting: - Use built-in styles - Avoid text in images - Ensure readable fonts - Test with screen readers
Activity Design¶
Assessments: - Provide adequate time - Offer format options - Consider accommodations - Test accessibility
Participation: - Multiple ways to participate - Asynchronous options - Alternative formats - Flexible deadlines
Time-Saving Tips¶
Templates and Reuse¶
Content Reuse: 1. Use content bank for H5P 2. Copy activities between courses 3. Create section templates 4. Backup and restore sections
Course Duplication: 1. Backup course (content only) 2. Restore to new course 3. Update dates and content 4. Reset completion data
Automation¶
Automatic Features: - Quiz auto-grading - Completion auto-tracking - Calendar auto-sync - Enrollment auto-expiry
Workflow Settings: - Blind marking queues - Group submissions - Rubric efficiency - Quick grading tables
Continuous Improvement¶
Gathering Feedback¶
During Course: - Quick polls - Forum discussions - Office hours input - Assignment comments
End of Course: - Feedback activity - Official evaluations - Student suggestions - Personal reflection
Analytics Review¶
After Course Ends: 1. Review completion rates 2. Analyze grade distributions 3. Check engagement metrics 4. Identify problem areas 5. Plan improvements
Troubleshooting¶
Common Issues¶
Students Can't Access Content¶
Possible Causes: - Content hidden - Restrictions in place - Enrollment issues - Date restrictions
Solutions: 1. Check visibility settings 2. Review access restrictions 3. Verify enrollment status 4. Check date settings 5. Test as student (role switch)
Grades Not Appearing¶
Possible Causes: - Grade item hidden - Category collapsed - Grade not saved - Override in place
Solutions: 1. Check grade item visibility 2. Expand all categories 3. Verify grade saved 4. Check for overrides 5. Review calculation
Submissions Not Received¶
Possible Causes: - Submission not completed - File too large - Wrong file type - Browser issues
Solutions: 1. Check submission status 2. Review upload limits 3. Verify accepted types 4. Test with different browser 5. Check student email for errors
Quiz Problems¶
Common Issues: - Timer issues - Question display - Grading errors - Access problems
Solutions: 1. Check quiz settings 2. Preview quiz 3. Review question settings 4. Check grade calculation 5. Reset attempt if needed
Getting Help¶
Support Resources¶
Within PulseLMS: - Help documentation - Context-sensitive help - FAQ section
External Support: - Help desk - Training sessions - User community - Knowledge base
Reporting Issues¶
When Reporting: 1. Describe the problem clearly 2. Include course and activity name 3. Note affected users 4. Provide screenshots 5. List steps to reproduce
Quick Reference¶
Keyboard Shortcuts¶
| Shortcut | Action |
|---|---|
| E | Toggle edit mode (if enabled) |
| / | Quick navigation search |
| ? | Show keyboard help |
Essential URLs¶
| Function | Navigation Path |
|---|---|
| Course Settings | Gear > Edit settings |
| Gradebook | Navigation > Grades |
| Participants | Navigation > Participants |
| Reports | Navigation > Reports |
| Question Bank | Navigation > Question bank |
| Content Bank | Navigation > Content bank |
Common Tasks Checklist¶
Weekly Maintenance: - [ ] Check new submissions - [ ] Grade pending work - [ ] Respond to forum posts - [ ] Review completion status - [ ] Send announcements - [ ] Prepare next week
Before Course Starts: - [ ] Configure all settings - [ ] Add all content - [ ] Set up gradebook - [ ] Test all activities - [ ] Enable enrollment - [ ] Send welcome message
After Course Ends: - [ ] Submit final grades - [ ] Archive course content - [ ] Review analytics - [ ] Gather feedback - [ ] Document improvements - [ ] Backup course
Appendix A: Activity Settings Reference¶
Assignment Settings Summary¶
| Setting | Options | Recommendation |
|---|---|---|
| Submission types | File, Online text, Both | Based on needs |
| File limit | 1-20 | 1-3 typical |
| Size limit | Up to server max | 50MB reasonable |
| Due date | Date/time | Clear deadline |
| Cut-off date | Date/time | Grace period |
| Feedback types | Comments, Files, PDF | Enable all |
Quiz Settings Summary¶
| Setting | Options | Recommendation |
|---|---|---|
| Time limit | 0-unlimited | Appropriate for content |
| Attempts | 1-unlimited | Based on purpose |
| Grading method | Highest, Average, First, Last | Highest typical |
| Question behavior | Deferred, Immediate | Deferred for exams |
| Navigation | Free, Sequential | Free typical |
Forum Settings Summary¶
| Setting | Options | Recommendation |
|---|---|---|
| Forum type | Standard, Q&A, Each person | Based on purpose |
| Subscription | Optional, Forced, Auto | Forced for announcements |
| Read tracking | Optional, Forced, Off | Optional good |
| Attachments | 0-9 | 3 typical |
| Grade type | None, Point, Scale | Based on needs |
Appendix B: Grading Scales¶
Standard Scales¶
Letter Grade Scale:
Competency Scale:
Custom Scales¶
Creating custom scales: 1. Course administration > Scales 2. Add a new scale 3. Enter comma-separated values 4. Order: lowest to highest 5. Save and use in activities
Appendix C: Glossary¶
| Term | Definition |
|---|---|
| Activity | Interactive element requiring student participation |
| Completion | Tracking system for finished activities |
| Enrollment | Process of adding students to courses |
| Gradebook | System for managing and calculating grades |
| Grouping | Collection of groups for activity restriction |
| Group | Subset of course participants |
| Resource | Static content item (file, page, URL) |
| Restriction | Condition limiting access to content |
| Rubric | Structured grading criteria matrix |
| Scale | Text-based grading options |
| Section | Organizational unit within course |
| Topic | Content section in Topics format |
This guide is maintained by the PulseLMS Team. For the latest updates, please check the online documentation.
Document Version: 2.0 Effective Date: January 2025 Review Date: July 2025