Department Transfers¶

Managing Department Transfer Requests¶

PulseRoster provides a structured transfer request system with a two-stage approval workflow. Members can request to move between departments, with command staff from both the source and target departments reviewing the request.

Subscription Required

Department Transfers require a Standard or Professional subscription.

Requesting a Transfer¶

Members can submit a transfer request through the system.

How to Request¶

Go to Transfers > Request Transfer
Fill in the form:

Field	Description
Source Department	The department you are transferring from (your current active assignments)
Target Department	The department you want to transfer to
Reason	Explanation for the transfer (optional but recommended)

Review the summary and click Submit Request

The request enters "Pending Source" status for source department review.

Staff Requests on Behalf¶

Community staff can submit transfer requests on behalf of other members by navigating to a member's profile and initiating a transfer from there.

Transfer Approval Flow¶

Transfers follow a two-stage approval process involving both departments.

Stage 1: Source Department Review¶

The source department's command staff reviews the request first.

Action	Description
Approve	Moves the request to the target department for review
Deny	Rejects the transfer (reason required)

Stage 2: Target Department Review¶

After source approval, the target department's command staff reviews the request.

Action	Description
Accept	Approves the transfer and assigns rank/callsign in the new department
Deny	Rejects the transfer (reason required)

Target Acceptance Form¶

When accepting a transfer, the target department reviewer must configure the new assignment:

Field	Required	Description
Rank	Yes	The rank to assign in the target department
Callsign	No	Callsign for the new department
Badge Number	No	Badge number for the new department
Review Notes	No	Internal notes about the decision

Community Staff Bypass¶

Community staff can approve at either stage, regardless of which department they belong to.

Transfer Execution¶

When the target department accepts a transfer, it executes immediately:

The source department assignment is deactivated
A new assignment is created in the target department with the selected rank
If the source assignment was the member's primary department, the new assignment becomes primary
Discord role sync triggers automatically (if configured)
A completion notification is sent

Transfer Statuses¶

Status	Description
Pending Source	Awaiting source department review
Pending Target	Source approved, awaiting target department review
Completed	Transfer accepted and executed
Denied	Rejected by source or target department
Cancelled	Cancelled by the member or community staff

Status Flow¶

Pending Source → Pending Target → Completed
      ↓                ↓
    Denied           Denied
      ↓                ↓
   Cancelled        Cancelled

Reviewing Transfers¶

Command staff and community staff can review transfer requests with full context.

Review Page Information¶

The transfer detail page provides context to help reviewers make informed decisions:

Section	Description
Transfer Flow	Visual timeline showing the approval stages and current status
Disciplinary History	All disciplinary records across departments with type, description, and status
Tenure	How long the member has been in the source department
Commendations	Awards received in the source department
Active LOAs	Any current or pending leave of absence
Other Assignments	Member's other active department assignments
Probation Status	Whether the member is currently on probation

Cancelling Transfers¶

Member Cancellation¶

Members can cancel their own transfer requests while in Pending Source status:

Go to Transfers
Find your request
Click Cancel

Staff Cancellation¶

Community staff can cancel any pending transfer request (either Pending Source or Pending Target status).

Viewing Transfer History¶

Transfer List¶

Go to Transfers to view all transfer requests.

Filtering¶

Use the status filter badges to narrow results:

All — All transfer requests
Pending Source — Awaiting source department review
Pending Target — Awaiting target department review
Completed — Completed transfers
Denied — Rejected transfers
Cancelled — Cancelled transfers

Visibility¶

Role	Can See
Regular members	Their own requests
Department command staff	Requests involving their departments
Community staff	All requests

Discord Notifications¶

Transfer events can trigger Discord notifications. Configure them in Settings > Notifications.

Event	When It Fires
Transfer Requested	Member submits a transfer request
Transfer Source Approved	Source department approves the request
Transfer Denied	Either department denies the request
Department Transfer	Transfer is completed (target accepts)

All transfer notifications include a direct link to the transfer detail page.

Quick Reference¶

Transfer URLs¶

Page	URL
Transfer List	`/c/[slug]/transfers`
Request Transfer	`/c/[slug]/transfers/request`
Transfer Detail	`/c/[slug]/transfers/[id]`

Required Permissions¶

Action	Permission
Request transfer	All members
View own transfers	All members
View department transfers	Department Command Staff or Supervisor
Approve/Deny (source)	Source Department Command Staff or Community Staff
Accept/Deny (target)	Target Department Command Staff or Community Staff
Cancel any transfer	Community Staff

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