Leave of Absence (LOA)¶

Managing Member Leave¶

PulseRoster provides a complete Leave of Absence system with request workflows, approvals, and automatic status management.

Requesting LOA¶

Members can request leave through the system.

How to Request¶

Go to LOA > Request LOA
Fill in the form:

Field	Description
Start Date	When leave begins
End Date	When leave ends
Type	Reason category
Reason	Explanation for the request

Click Submit Request

The request enters "Pending" status for staff approval.

LOA Types¶

Type	Description
Personal	Personal matters
Medical	Health-related leave
Military	Military service
Academic	School commitments
Other	Other reasons

Managing LOA Requests (Staff)¶

Staff members can approve or deny LOA requests.

Reviewing Requests¶

Go to LOA
Filter by Pending status
Click on a request to view details
Choose action:

Action	Description
Approve	Grant the LOA
Deny	Reject with reason

Approval Permissions¶

Community staff can approve any LOA
Department command staff can approve for their department

LOA Lifecycle¶

LOA requests progress through these statuses:

Status	Description
Pending	Awaiting approval
Approved	Approved, waiting for start date
Active	Member is currently on LOA
Completed	LOA ended (manual or automatic)
Cancelled	LOA was cancelled
Denied	Request was rejected

Status Flow¶

Pending → Approved → Active → Completed
    ↓         ↓         ↓
  Denied  Cancelled  Cancelled

Automatic Features¶

PulseRoster automates key LOA functions.

Auto-Activation¶

Approved LOAs automatically activate on the start date:

Status changes to "Active"
Member status updates to "On LOA"
Activity exemption begins

Auto-Completion¶

Active LOAs automatically complete on the end date:

Status changes to "Completed"
Member status returns to "Active"
Activity tracking resumes

Activity Exemption¶

Members on LOA are automatically exempt from activity requirements:

Won't appear in activity warnings
Not counted toward department metrics
Exemption tracked for the entire LOA period

LOA Calendar¶

View all LOAs in calendar format.

Accessing the Calendar¶

Go to LOA > Calendar

Calendar Views¶

View	Description
Month	Monthly overview
Week	Weekly detail
List	List format

Color Coding¶

Pending: Yellow
Approved/Active: Green
Completed: Gray
Denied/Cancelled: Red

Editing LOAs¶

Staff can modify LOA details.

What Can Be Changed¶

Field	Editable
Dates	Yes
Type	Yes
Reason	Yes
Status	Yes

Extending an LOA¶

Find the active LOA
Click Edit
Change the end date
Save changes

Early Return¶

If a member returns early from LOA:

Find their active LOA
Click Complete Early or edit the end date
The LOA will be marked as completed
Member status returns to "Active"

Cancelling LOAs¶

Member Cancellation¶

Members can cancel their own pending or approved LOAs:

Go to LOA
Find your request
Click Cancel

Staff Cancellation¶

Staff can cancel any LOA:

Find the LOA
Click Cancel
Optionally add a reason

LOA History¶

View a member's LOA history on their profile.

Information Shown¶

All past and current LOAs
Dates and duration
Type and reason
Approval status
Who approved/denied

Quick Reference¶

LOA URLs¶

Page	URL
LOA List	`/c/[slug]/loa`
Request LOA	`/c/[slug]/loa/request`
Calendar	`/c/[slug]/loa/calendar`

Required Permissions¶

Action	Permission
Request LOA	All members
View all LOAs	Staff
Approve/Deny	`loa.manage` or Command Staff

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