Disciplinary System¶

Managing Discipline and Appeals¶

PulseRoster provides a comprehensive disciplinary system with multiple action types, appeals, and probation tracking.

Discipline Types¶

Type	Description	Severity
Verbal Warning	Informal correction	Low
Written Warning	Formal documented warning	Low
Strike	Formal infraction (for strike systems)	Medium
Suspension	Temporary removal from duty	High
Demotion	Rank reduction	High
Termination	Removal from department/community	Highest

Issuing Disciplinary Action¶

How to Issue¶

Go to a member's profile
Click Issue Disciplinary Action
Fill in the form:

Field	Description
Type	Select discipline type
Reason	Detailed explanation
Evidence	Attach documentation (optional)
Department	Affected department
Points/Strikes	If using point system
Expiration	When the record expires (optional)
Probation	Add probation period (optional)

Click Issue Discipline

Evidence Attachment¶

Attach supporting documentation:

Screenshots
Video links
Witness statements
Previous warnings

Discipline Configuration¶

Configure your system at Settings > Disciplinary.

System Types¶

System	Description
Strikes	Track infractions as strikes (e.g., 3 strikes = termination)
Points	Assign point values to infractions
Hybrid	Combine both systems

Strike System Example¶

Strikes	Consequence
1	Verbal warning
2	Written warning + probation
3	Termination

Point System Example¶

Infraction	Points
Minor violation	1
Moderate violation	3
Serious violation	5
Threshold for termination	10

Infraction Categories¶

Create custom categories:

Unprofessional Conduct
Policy Violation
Negligence
Abuse of Power
Insubordination

Appeals¶

Members can view their own disciplinary records and submit appeals directly from the record detail page.

Appeal Settings¶

Appeals are configured per community at Settings > Disciplinary:

Setting	Description	Default
Appeals Enabled	Allow members to submit appeals	Enabled
Appeal Window (Days)	How many days after issuance a member can appeal	7 days

Member View¶

Members can see their own disciplinary records from their profile page. When viewing a record:

Record details are shown in read-only mode (members cannot edit or delete)
If appeals are enabled and the appeal window is still open, an Appeal form is available
If the appeal window has closed, a message indicates the window has expired

Submitting an Appeal¶

Go to your Member Profile and find the disciplinary record
Click the record to view its details
Enter your appeal reason in the text area
Click Submit Appeal

Appeal Restrictions

Only the affected member can submit an appeal
Appeals must be submitted within the configured appeal window
Only one pending appeal is allowed per record
A Discord notification is sent to staff when an appeal is submitted

Reviewing Appeals¶

Staff can review pending appeals from the disciplinary record detail page:

Go to Disciplinary and find the record with a pending appeal
Click the record to view details
The pending appeal and reason will be displayed
Choose an outcome:

Outcome	Description
Approve	Appeal granted — discipline is overturned and deactivated
Deny	Appeal denied — discipline stands as issued

Appeal Workflow¶

Appeal Submitted → Staff Review → Decision Made
                                      ↓
                            Approved (Overturned)
                                    or
                             Denied (Upheld)

Discord Notifications¶

When an appeal is submitted, a notification is sent to the configured Discord channel with:

Member name
Discipline type
Appeal reason
Link to review the record

Probation¶

Add probation to any disciplinary action.

Setting Probation¶

When issuing discipline, check Add Probation
Set probation duration
Add probation conditions (optional)

Probation Features¶

Feature	Description
Duration tracking	Days remaining displayed
Auto-complete	Automatically ends on date
Early termination	Staff can end early
Extension	Can be extended if needed

Probation Conditions¶

Document specific conditions:

No further infractions
Regular check-ins required
Specific behavior expectations

Viewing Disciplinary Records¶

Member View¶

On each member's profile:

All disciplinary records (visible to staff and the member themselves)
Current probation status
Strike/point count
Appeal history

Note

Members can see their own disciplinary records from their profile page, but only staff can issue, edit, or delete records. The Issue Disciplinary Action button is only shown to staff.

Community View¶

Go to Disciplinary for community-wide view:

All active disciplinary records
Filter by type, department, status
Export records

Record Details¶

Each record shows:

Field	Description
Type	Discipline type
Reason	Full explanation
Issued By	Staff member
Date Issued	When issued
Status	Active, Expired, Appealed
Expiration	When it expires
Probation	Probation details

Record Expiration¶

Disciplinary records can expire automatically.

Setting Expiration¶

When issuing discipline:

Check Set Expiration
Enter expiration date
Record will auto-expire

Expiration Effects¶

Record remains for history
No longer counts toward points/strikes
Status changes to "Expired"

Editing Disciplinary Records¶

Staff can modify records:

Find the record
Click Edit
Modify details
Save changes

All edits are logged in the audit trail.

Quick Reference¶

Disciplinary URLs¶

Page	URL
Disciplinary Records	`/c/[slug]/disciplinary`
Issue Discipline	Via member profile

Required Permissions¶

Action	Permission
View own records	Affected member
View all records	Staff
Issue discipline	`disciplinary.issue`
Manage all records	`disciplinary.manage`
Review appeals	`disciplinary.manage`

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