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Department Management

Complete Guide to Department Configuration

Departments are the organizational structure of your community. This guide covers creating and configuring departments.

Creating a Department

  1. Go to Departments > Create Department
  2. Fill in the details:
Field Description Example
Name Department name Los Santos Police Department
Abbreviation Short code LSPD
Type Category Law Enforcement
Color Accent color #0066CC
  1. Click Create

Department Types

Type Description
Law Enforcement Police, Sheriff, State Police
Fire/EMS Fire Department, Ambulance
Civilian DOJ, DOT, Mechanics
Dispatch 911, Communications
Corrections Jail, Prison
Other Custom types

Department Settings

Access settings by clicking the gear icon on any department.

Basic Settings

Setting Description
Name & Abbreviation Update department identity
Color Change accent color
Logo Upload a department logo
Active Status Enable/disable the department

Assignment Rules

Rule Description
Can be Primary Allow as a member's main department
Can be Secondary Allow as an additional assignment
Max Secondary Members Limit secondary assignments (optional)

Callsign Format

Configure how callsigns are generated for members.

Available Placeholders

Placeholder Description Example
{NUM} Member number 1, 2, 3...
{NUM:3} Padded number 001, 002, 003...
{RANK} Full rank name Sergeant
{RANK_ABBR} Rank abbreviation SGT
{DEPT} Department name Los Santos Police Department
{DEPT_ABBR} Department abbreviation LSPD

Format Examples

Format Result
{DEPT_ABBR}-{NUM:3} LSPD-001
{RANK_ABBR} {NUM} SGT 15
{NUM:3} 001
{DEPT_ABBR}-{RANK_ABBR}-{NUM} LSPD-SGT-15

Roster Structure Modes

Choose how your roster is organized.

Member-Based Mode (Default)

  • Members are assigned freely
  • Unlimited positions per rank
  • Best for flexible organizations

Slot-Based Mode

  • Pre-defined positions with badge numbers
  • Shows vacant slots
  • Best for structured organizations with specific positions
  • Displays visual fill indicators

Hybrid Mode

  • Combines both approaches
  • Higher ranks use slots, lower ranks are member-based
  • Set the threshold rank level
  • Best for organizations with structured leadership but flexible lower ranks

Managing Department Roster

Viewing the Roster

The department page shows all assigned members organized by rank.

Roster Information

Column Description
Member Name and avatar
Rank Current rank in department
Callsign Assigned callsign
Status Active, On LOA, etc.
Subdivisions Unit assignments

Deleting a Department

  1. Go to Department Settings
  2. Scroll to Danger Zone
  3. Type the department name to confirm
  4. Click Delete Department

Important

You cannot delete a department with active members. Remove all assignments first.

Quick Reference

Department URLs

Page URL
Departments List /c/[slug]/departments
Department Details /c/[slug]/departments/[id]
Department Settings /c/[slug]/departments/[id]/settings

Required Permissions

Action Permission
View departments All members
Edit departments department.edit
Delete departments department.delete
Manage subdivisions department.manage_subdivisions

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