Activity Tracking¶
Monitoring Member Activity¶
PulseRoster provides comprehensive activity tracking to monitor member participation and ensure activity requirements are met.
Logging Activity¶
Members and staff can log activity hours.
How to Log Activity¶
- Go to Activity > Log Activity
- Select the Activity Type
- Enter Hours and Date
- Add optional notes
- Click Submit
Activity Types¶
| Type | Description |
|---|---|
| Patrol | Standard patrol duty |
| Training | Training sessions |
| Administrative | Paperwork, meetings |
| Event | Special events |
| Other | Miscellaneous activity |
Custom activity types can be created in Settings > Configuration.
Viewing Activity¶
Navigate to Activity to see all logged hours.
Available Views¶
| View | Description |
|---|---|
| Recent Activity | Latest logged hours across all members |
| Monthly Summary | Hours per member this month |
| Activity Warnings | Members not meeting requirements |
| My Activity | Your personal activity log |
Filtering Options¶
- Filter by date range
- Filter by member
- Filter by department
- Filter by activity type
Activity Requirements¶
Set requirements in Department > Manage Ranks.
Configurable Requirements¶
| Requirement | Description |
|---|---|
| Hours per Month | Minimum logged hours |
| Patrols per Month | Minimum patrol sessions |
Tracking Compliance¶
Members not meeting requirements appear in Activity Warnings with:
- Current hours vs. required hours
- Days remaining in the period
- Projected completion status
Activity Warnings¶
The Activity Warnings view shows members who:
- Have not met minimum requirements
- Are projected to miss requirements
- Have no activity logged this period
Warning Levels¶
| Level | Description |
|---|---|
| On Track | Meeting or exceeding requirements |
| At Risk | Below requirement but time remains |
| Warning | Significantly behind requirements |
| Critical | Very unlikely to meet requirements |
Activity Analytics¶
Go to Analytics for deeper insights.
Available Reports¶
| Report | Description |
|---|---|
| 30-day Activity Trends | Activity over time |
| Member Activity Breakdown | Individual contribution |
| Department Comparisons | Cross-department analysis |
| Certification Expiration Alerts | Upcoming expirations |
Charts and Graphs¶
- Line charts for trends over time
- Bar charts for member comparisons
- Pie charts for activity type distribution
Exporting Activity Data¶
How to Export¶
- Go to Activity
- Click Export
- Select date range
- Choose format (CSV or PDF)
- Download report
Export Contents¶
| Field | Description |
|---|---|
| Member | Name and ID |
| Date | Activity date |
| Type | Activity type |
| Hours | Duration logged |
| Notes | Activity notes |
| Department | Associated department |
Managing Activity Logs¶
Staff can edit or delete activity logs.
Editing a Log¶
- Find the activity entry
- Click Edit
- Modify the details
- Save changes
Deleting a Log¶
- Find the activity entry
- Click Delete
- Confirm deletion
All changes are recorded in the audit log.
LOA Exemption¶
Members on approved Leave of Absence are automatically exempt from activity requirements:
- They won't appear in activity warnings
- Their exemption period is tracked
- Normal tracking resumes when LOA ends
Best Practices¶
- Log Regularly: Encourage members to log activity promptly
- Realistic Requirements: Set achievable minimums
- Monitor Warnings: Check activity warnings weekly
- Follow Up: Contact members who are falling behind
- Review Monthly: Analyze trends at month end
Quick Reference¶
Activity URLs¶
| Page | URL |
|---|---|
| Activity Log | /c/[slug]/activity |
| Log Activity | /c/[slug]/activity/log |
| Analytics | /c/[slug]/analytics |
Required Permissions¶
| Action | Permission |
|---|---|
| View activity | All members |
| Log own activity | All members |
| Log for others | Staff |
| Edit/delete logs | Staff |
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